• The handcrafted Cabana Cafe with nestled in the BC rainforest in Desolation Sound

Rates & Policies

The following rates & policies apply to guests at Cabana Desolation Eco Resort

Cabana Desolation Eco Resort packages are all-inclusive. What does this mean exactly? All meals, kayaks & stand-up paddle boards, impressive and genuine service, and comfortable accommodations on an uninhabited island in the heart of Desolation Sound, British Columbia.

Rates are per person and based on double occupancy.

Single supplement surcharge for double bed cabanas is $55 per person / night. Single supplement surcharge for queen bed cabanas is $195 per person / night.

For complete information on what is included in our packages, please read our pre-trip information document and get excited for your Cabana Desolation Eco Resort experience.

We also run all-inclusive multi-day kayak camping tours into Desolation Sound and the mainland inlets of British Columbia.

Rates

Guided Package RatesPeak AdultPeak Group 6+Off-Peak AdultOff-Peak Group 4+
4 Day (3 Night)$1695$1555$1555$1455
5 Day (4 Night)$2055$1895$1895$1755
8 Day (7 Night)$3275$2995$2995$2775
Chill & Immerse Package RatesPeak AdultPeak Group 6+Off-Peak AdultOff-Peak Group 4+
4 Day (3 Night)$1525$1395$1395$1295
5 Day (4 Night)$1895$1725$1725$1625
8 Day (7 Night)$3025$2755$2755$2575

Policies

Cancellation Policy

Cancelling a trip is the last thing one thinks about when planning a vacation. However, circumstances can and do occur that result in an unplanned need to cancel. Although we have empathy for events that may result in needing to cancel, we operate during a very short season and with a very limited occupancy, and this policy is in effect under all circumstances.

When traveling, it is only prudent to ensure you are appropriately insured for all eventualities.  All our guests are prompted to look into trip cancellation insurance through a travel agent or your insurance provider. Another good way to ensure you are covered for any unforeseen circumstances is through your credit card company. Check whether your credit card has the option to include travel insurance for all cancellations if you use the card to pay for your trip. 

Payment Schedule:

  • A deposit of 50% including tax is required for all reservations at the time of booking.
  • The remaining 50% balance is due 60 days in advance of the trip date. We will email a reminder with the invoice one week before this date and instructions for how this balance can be paid online.
  • Any trips booked within this 60 day period of the trip start date will be required to pay 100% of the balance at the time of booking.

Cancellations: 

  • If received 61 days or more prior to the scheduled start, a $100 CAD per person cancellation fee applies.
  • If received 0-60 days prior to start, then the reservation is 100% non-refundable.

If you do need to cancel, we will make every attempt to fill the cancelled spot. If we are able to fill the cancelled spots on a tour to 100% capacity, we will provide a full refund less the $100 per person processing fee.

Date Changes:

  • If you wish to change the date of your booked tour to another date in the same season, you may do so up to 120 days before the date of the original tour. A $50 processing fee will be charged for such date changes.
  • If the date of the original tour is within 120 days, the date change will be considered a cancellation and the above cancellation policy will apply.
Insurance

In addition to cancellation insurance, be sure your personal insurance is adequate to cover expenses caused by accidents in remote locations.  Any costs arising from an unscheduled evacuation will be the responsibility of the client. 

Non-Exemptions

Powell River Sea Kayak Ltd. is not to be held responsible for any environmental factors that may cause a package or portion thereof to be cancelled due to safety concerns, travel restrictions or any perceived reductions in quality of a package due to rain, wind, smoke, fog, cold, heat, or any other environmental phenomenon during the package dates.

Powell River Sea Kayak’s cancellation policy is still in effect during times of poor air quality due to smoke, or if travel is restricted due to concerns surrounding COVID-19 or any other pandemic related issues.

Furthermore, any personal circumstances that may arise from guests that prevents them from participating in their tour such as health issues, injuries, or personal scheduling conflicts may not be used as exemptions from this policy. Although we have never cancelled a tour in 25 years, there is still a risk (albeit minor) that this can occur. Anyone looking to book a trip is sharing in this risk with us as a company. We therefore strongly recommend guests consider trip cancellation insurance. Some credit cards even have this built into their plans.

If you feel there is a possibility you may need to cancel for any reason (as mentioned above), and you are concerned you will not be refunded as stated in this possibility, we suggest refraining from making a reservation until such time as you feel more confident the trip will go ahead as planned.

Peak & Green Season Rates

  • Peak Rates apply June 15 – September 9
  • Off-Peak ‘Green Season’ Rates apply September 10 – June 14
  • Late season Green Season rates apply to packages starting on September 10th, not packages ending on this date
  • Tour dates that overlap Peak and Green Season times will be averaged on a per day basis (ie: Green Season rates will apply to only those days that fall during Green Season times)

Group Discount

  • Minimum of 6 per group during Peak season (4 per group during Off-Peak season) to receive Group Rates
  • To receive the Group Rates, all participants must know each other – or know of each other – prior to the trip
  • If a family has the minimum number for group discounting, the children will be receive the best rate while the adults will receive the group rate

Child Policy & Rates

  • Families of more than 2 people cannot occupy the same cabana (max 2 persons per cabana)
  • Children 16 and under receive the best rate
  • If a family of 4 (2 adults, 2 children) occupies the two half-cabanas, both the adults and children qualify for the best rate.
  • If a family of 3 occupies the two half cabanas, the single occupancy surcharge ($55 per night) for the single person or child will be waived.
  • Children must be 8 years of age or older.

Arrival & Departure Days

  • 8 day packages run Thursday-Thursday or Sunday-Sunday
  • 5 day packages run Sunday-Thursday
  • 4 day packages run Thursday-Sunday
  • Guided packages are strictly set to the above conditions
    • If you wish to have a rest day or return unguided on the last day, the package prices are not discountable
  • Due to our remote location, our changeover days are Sunday and Thursday. These days are effectively ‘reset’ days for packages.

Single Occupancy

  • We have limited smaller cabanas with double beds that are suitable for single travellers for a single supplement of $55/night
  • If there is no availability or a single guest wishes to stay in a queen bed cabana themselves, there is a single supplement of $195/night.

8 Day Guided Packages

  • Due to the availability of our guides and the probability of other guests staying at Cabana on a 4 or 5 day guided package at the same time, during the change-over days (Thursdays and Sundays) it is highly likely that your guide will be paddling back to Okeover with these other guests on this day, while the next guide will be paddling out to Cabana with new guests
  • 8 day guided packages therefore will have one ‘unguided’ day during the stay
  • Guests are free to enjoy the resort and the island on this day as they see fit – however if they choose to paddle kayaks unguided they will need to be familiar with wet-exits and self- and assisted rescue techniques

Adding Guided Days to Chill & Immerse Packages

  • The price differences between our guided and unguided packages are relatively small. We therefore suggest that if you are on the fence concerning a guided or unguided package, selecting the guided option gives you the most flexibility to choose what you wish to do each day. You do not have to join the guided group each day just because you selected the guided option.
  • However, if you still wish to add a guided day to a Chill & Immerse package, you can do so for $100 per person / day.
    • If you are looking for two or more guided days: at this point, it becomes financially advantageous to simply choose the guided package.
  • Please note: A ‘Guided Day’ is a day in which you join the scheduled guided day excursion with other guided guests, and does not mean you will have your own ‘personal guide’ for this day.
  • This ‘Guided Day’ must be booked in advance due to industry restrictions on client to guide sea kayaking ratios. The exact day that you choose to join the guided excursion can be flexible, with the exception of the first day of the package, which we will need to know about in advance so the guide can prepare adequate lunches for all guests.

Motor Vessel Transport

  • For guests electing not to kayak to the resort, our Motor Vessel Transport departs at fixed times only. Please see this link for Departure and Arrival times.
  • In the event of strong winds that hinder paddling to or from the resort, we will endeavour to transport via motor vessel at a charge of $75 per person.

Taxes & Gratuities

  • Cabana Desolation Eco-Resort is all-inclusive
  • The 5% GST tax and 1.2% hotel tax and 0.3% MRDT is additional to Cabana Eco Resort prices.
    • Why 1.2% hotel tax? In BC, hotel tax is normally 8%. However, since Cabana Eco Resort is all-inclusive, the hotel tax (PST) drops to 1.2%.
    • Why 0.3% MRDT (regional marketing tax)? The MRDT is normally 2%, however, since Cabana is all-inclusive, the MRDT drops to 0.3%.
  • Package prices are per person
  • Advertised prices are based on double occupancy and include kayaks for access to/from the resort. Additional surcharges may apply (see next tab).
  • Gratuities are additional (typically 10-20% of the package price – all tips are evenly split among resort staff and guides)
    • Please note that we are unable to process tips from credit cards. We recommend having enough cash on hand after a trip to cover this, however many guests will simply bring along a blank check that they can fill out after the tour, which works well for both Canadian and US guests. We also have wifi at our Okeover launchsite, and have found that e-transfers and PayPal transfers to the guides once you have returned to base work perfectly as well.

Surcharges

  • Single supplement for double bed cabanas is $55 per person / night. Single supplement for queen bed cabanas is $195 per person / night.
  • Motor vessel transport options are additional $75 per person, each way. (Minimum 2 guests required).

Dietary Surcharges

Requests for the following dietary omissions will incur a surcharge of 5% of the package price per request:

  • Gluten / Wheat.
  • Dairy.
  • Nuts.
  • Seeds.
  • Oils.
  • Soy.
  • Eggs as a general ingredient in baking or recipes (saying “no” to eggs as a meal in itself will not incur a surcharge).
  • Paleo / Keto / other restrictive low carb diets.
  • Nightshades or other ‘food group’ allergies that cover a variety of common items.
  • Any other diet that requires a unique menu (low-glycemic, no-sugar, lean-protein, etc).

For queries regarding COVID-19 and the 2021 kayaking season, please click here to learn more.